Service Description

When you contract with us, we conduct an analysis of your reporting requirements in order to determine a chart of account and cost centers that would provide the needed information. We work with you to set up or transfer your current accounting information including beginning account balances, accounts payable and receivable detail, budget information, etc. so that we can maintain your accounting information accurately.  We review your budget with you so that we understand who your funders are and how costs are going to be allocated.

Bookkeeping service may be provided on or off-site based on your Agency’s needs.  Your regular contact would arrange days of service and maintain your accounting information and documentation at your Agency.  Off-site services gives you the option of transmitting information via scanner, fax, overnight, or arrange for regular pickup days for your check requests, invoices, payroll reports, and copies of deposits. We update your account information, print checks, maintain your documentation off site, and deliver printed checks ready for signature with updated checking account balances for your information. 

When payroll time comes around, you transmit your time sheets to us and we phone in or log on to your payroll, review the payroll after processing for errors, update vacation or other accruals, and post to your general ledger. We work with your payroll servicer to ensure your periodic payroll reports and year end W-4’s are disseminated in a timely fashion. We also provide form 1099’s for your independent contractors.

At the end of the month or other cycle, we generate the financial portion of the billing for your service contracts and expense reports for funders. We work with your staff to ensure invoices are transmitted in a timely basis and monitor your accounts receivables for payments that are past due. We understand that cash flow is important to your Agency.

At the end of the month, we provide full financial reports including balance sheet, supporting documents, and statement of revenue and expenses that compare your monthly and YTD numbers to your projected budget. We also provide updated cash flow and other informational reports needed to keep your administration and BOD informed.  We review these reports with you, alerting you of any concerns, and answer any questions that you might have.

At year end, we assist you to complete your annual audit and/or file the required tax forms. If you don’t have an Auditor or tax preparer, we can provide you with referrals and obtain quotes for you.  We will provide preparation and support to your Auditor through this annual process serving as the primary contact for your Agency.  At year end, we also assist you with next year’s budget development.  We try to make your accounting as painless for you as possible.